Ethicontrol OÜ and the GDPR

Privacy and Security Contact

Oleg Lagodiyenko

Ethicontrol OÜ, Orumetsa tn 5/1-15 Maardu Harjumaa 74111

As part of our ongoing efforts to protect the security and privacy of our users, we are working to meet or exceed the GDPR (General Data Protection Regulation). This site contains information on what steps we are taking, their progress, and who to contact for any security concerns. Please see our FAQ for more information.

Data Processing Addendum

If you need a signed DPA, please use the button below to cross sign and download your copy of our DPA.

Make A Data Request

We respect the rights of individuals to know how their data is being used, export it or request that it be deleted.

Data Processing Partners

We rely on a number of trusted 3rd parties to assist with our operations. Depending on the exact nature of your account and what you've requested we do, your data may be shared with one of these partners. We carefully evaluate each to make sure they're handling your personal data with the utmost of respect, security, and privacy.

Partner Locale Data Shared Purpose
Ahoy IP Address

First party analytics for Rails.

Almond IP Address

A replacement AMD loader for RequireJS.

Dropzone IP Address

Handles drag and drop of files for you.

Freshdesk IP Address email first name last name

An online help desk software that allows you to support customers over email

Global Site Tag IP Address

Google's primary tag for Google Measurement/Conversion Tracking, Adwords and DoubleClick.

Hammer JS IP Address

A javascript library for multi-touch gestures from mobile devices.

JSON 3 IP Address

JSON 3 is a modern JSON implementation compatible with a variety of JavaScript platforms.

Linode IP Address

VPS hosting company specializing in Linux hosting.

Mailgun IP Address email first name last name

Transactional mail service

Microsoft Azure Cloud IP Address email first name last name

PVS hosting and security infrastructure

Microsoft Azure Cloud UAE IP Address email first name last name

VPS hosting and cloud security infrastructure

Phusion Passenger IP Address

Phusion Passenger - a.k.a. mod_rails or mod_rack - is a web server and application server, designed to be fast, robust and lightweight. Administration tools allow you to gain insight into web application operations and server performance.

Select2 IP Address

jQuery replacement for select boxes

TurboLinks IP Address

Turbolinks is a recompilation speed up tool for Ruby on Rails.

Typed.js IP Address

A jQuery typing animation script

Ubuntu IP Address

Ubuntu is a free, Debian derived Linux-based operating system, available with both community and professional support.

Zadarma IP Address

Cloud communications platform.

Compliance Tasks

GDPR Compliance requires maintenance and ongoing work. We are tracking our efforts here.

Application Site Security
Status Name
Completed Ensure Backups are Stored in on Encrypted File Storage
Completed Personal Data in Databases is Encrypted
Completed SSL (TLS) Deployed on App Site
Completed Affirmative Consent mechanism added to User Signup
Completed Restrict Personal Data at Signup to the Minimum Necessary
Completed Establish Development Environment Data Handling Guidelines
Completed Personal Data in File Storage is Encrypted
Completed Added External Javascript Files to Data Partners
Completed Establish Stale Data and User Policies
Completed Registered with HaveIBeenPwned Domain Notification
Completed Inform Users about the GDPR Page
Completed Ensure Web Application Firewall enabled and blocking common attacks
Completed Redact Logs from Writing Unneeded Personal or Sensitive Data
Completed Ensure Access to Backups is Restricted
Completed HSTS (HTTP Strict Transport Security) added to SSL/TLS of App Site
Completed Ensure internal employees and contractors behaviors around personal data are documented.
Completed Ensure Database Backups of Personal Data are working
Completed Ensure Intrusion Detection Systems are in Place
Data Mapping
Status Name
Completed Add Web Analytics Service to Data Partners
Completed Add Performance Monitoring Applications to Data Providers
Completed Add Customer Support (Helpdesk) Service to Partners
Completed Add Internal Email Service to Data Partners
Completed Add Hosting Provider to Data Partners
Completed Add Transactional Email Service to Partners
Completed Add Exception/Error Reporting Services to Data Partners
Marketing Site Security
Status Name
Completed SSL (TLS) Deployed on Marketing Site
Completed Reviewed list of users with access to site
Completed HSTS (HTTP Strict Transport Security) added to SSL/TLS of Marketing Site
Privacy Procedures
Status Name
Completed Nominate a Data Protection Lead or Data Protection
Completed Get Management Approval for GDPR Efforts
Completed Process established for subject data requests
Completed Procedure established to allow for people to request that inaccuracies in their data are fixed.
Completed Data Protection Policy Created
Completed Briefed all Staff on GDPR Impact to the organization
Completed Developed a Data Processing Agreement
Completed Privacy Policy Updates
Completed Informed all Employees and Contractors about GDPR Compliance
Security Procedures
Status Name
Completed Publish statement on public website on how to report security and data issues.
Completed Data Breach Notification Policy has been established

Frequently Asked Questions

If you have any concerns not answered here, please reach out to our contact (listed above) and we'll be happy to assist.

Do Non EU Companies need to comply with the GDPR?

While it remains to be seen if the EU has the legislative power to levy fines and enforcement against organizations around the globe, GDPR compliance is being sought by non EU companies for a variety of reasons.

  • Customers and Prospects are making it a requirement
  • It's a solid framework for improving the handling of personal information and complying with the GDPR requirements improves our own security.

How Do I Report a Security Issue?

We take all security reports seriously. Please email our security contact (information listed above) with any information you have regarding any potential data breaches, vulnerabilities or concerns.

What's the GDPR?

The General Data Protection Regulation (GDPR) is a new piece of privacy legislation enacted by the European Union. It represents a significant change in how personal (IP Addresses, Emails, Names) and sensitive (religion, ethnic origin, health, orientation) data is handled by companies.